ARTICLE I. NAME

The official name of this club is “Triad Woodcarvers” and may be referred to as TWC.

ARTICLE II. PURPOSE

The purpose of TWC is to promote an interest in woodcarving for persons of all levels of woodcarving experience; to provide information, fellowship, education and a resource of knowledge for all members; to encourage creativity and to explore new methods and techniques for advancing woodcarving as a creative craft and as a unique art form; and to encourage membership in, and give support to, the National Wood Carvers Association.

ARTICLE III. MEMBERSHIP

Section 1. Membership is open to anyone over the age of 18 interested in the purpose of this organization.

Section 2. Junior membership is available for youths 18 and younger, available for no fee, provided they join and attend with an adult member. Junior members have the same rights and responsibilities as a full member but may not hold office.


ARTICLE IV. DUES

Section 1. Dues shall be $15.00 for each calendar year. Payable by the March meeting.

Section 2. Members not paid by March will be taken off the roles.

Section 3. New members joining during the year will pay a prorated amount, based on the month that they join at $1.25 per month left in the calendar year.

ARTICLE V. MEETINGS

Section 1. TWC will meet from 6:30 PM to 8:30 PM the first Monday of each month at Miller Park Community Center in Winston-Salem, NC unless otherwise announced. Members are encouraged to bring carvings to each meeting for show and tell.

Section 2. Additional meeting times and places may be suggested by the BOD to the membership for ratification by simple majority.

Section 3. Committees will meet by order of their respective Chairmen.

Section 4. The Board Of Directors (BOD) shall meet at least once a year, called to meet by the President or four of the board members.

Section 5. BOD meetings are not open to general membership attendance unless invited upon request by a member to address the BOD. During BOD deliberations, all non-BOD members will be excused.

Section 6. Committee meetings are open to general membership attendance.

Section 7. All meetings may be tape recorded for accuracy for the Secretary in preparing the minutes and shall not be preserved for future reference.

ARTICLE VI. SPECIAL EVENTS

Section 1. Carving seminars, workshops and other special events, including regular meetings involving expense over the budgeted amount must be approved by the BOD.

ARTICLE VII. QUORUM

The voting members present at any membership-wide meeting shall constitute a quorum.


ARTICLE VIII. BOARD OF DIRECTORS

Section 1. The BOD shall be the governing body of the organization and shall have all powers necessary to conduct the business of the organization consistent with these Bylaws.

Section 2. The BOD shall consist of three (3) directors and four (4) club officers.

Section 3. The BOD shall approve an annual budget at the first meeting of the calendar year.

Section 4. The BOD shall approve/disapprove the expenditure of club funds not described in the annual budget by simple majority.


ARTICLE IX. ELECTIONS

Section 1. Officers and Directors shall be elected by majority vote at the November meeting.

Section 2. The Nominating Committee shall provide a slate of Officer and Director candidates for publication in the October newsletter.

Section 3. Nominations for candidates may be received from the floor the day of the election.

Section 4. The term of office is one year from January 1 through December 31.

Section 5. All Directors are elected to a three year, staggered term, with one new Director elected each year.

Section 6. Vacancies in the middle of terms shall be filled by the President until a mid- term election can be held by the voting membership to fill the vacancy.

ARTICLE X. OFFICER DUTIES

Section 1. PRESIDENT

a. Shall prepare the agenda and preside at all meetings.

b. Shall notify all BOD members of a called meeting and the agenda.

c. Shall regularly confer with all other officers to ensure the organization runs smoothly.

d. Actively promotes the total program and welfare of the organization.


Section 2. VICE PRESIDENT

a. Shall assume all duties of the President in his/her absence.
b. Shall be chair of the program committee.

c. Shall appoint the chair of the Nominating Committee.


Section 3. SECRETARY

a. Shall act as custodian of all club records, membership rolls, minutes and correspondence.

b. Shall act as club correspondent and prepare a monthly newsletter to be sent to all members one week prior to each monthly meeting.

c. Shall record minutes of all meetings.

d. Shall prepare and distribute materials and data as directed by the club. e. Shall provide members with a current copy of the club Bylaws. f. Shall provide paid members their membership card and ensure our sponsor receives a copy of our updated roster by the end of March.


Section 4.TREASURER

a. Shall collect annual dues.

b. Shall act as custodian of club funds and financial records, sharing co-signature on the club checking account with the President.

c. Shall maintain a post office box for club correspondence.

d. Shall coordinate with the Secretary to ensure the accuracy of club membership rolls and shall share access to the club PO Box.

e. Shall reimburse members for club approved expenditures upon written request and submission of receipts and be responsible for the administration of all finances as directed by the club.

f. Shall inform the club members monthly on the status of club finances.

g. Shall arrange a year end audit of club finances by an independent source and report the result to the members.


ARTICLE XI. COMMITTEES

Much of the work of TWC will be accomplished by committee. Annually the Vice President shall appoint a committee chair for the Nominating Committee. Each committee chair selected by the Nominating Committee will then be responsible for recruiting the help they will need.


Section 1.PROGRAM COMMITTEE

a. The club Vice President shall act as chair and select the members necessary to provide informative programs to keep the members active and interested.


Section 2. NOMINATING COMMITTEE

a. The chair is recruited by the Vice President.

b. The committee shall consist of three (3) members.

c. They shall secure a slate of nominees for Club Officer elections in November of each year.

d. They shall also secure a chairman for the following committees:


Section 3. SOCIAL COMMITTEE

a. The chair is recruited by the Nominations Committee who will select at least two (2) other members.

b. They shall plan an annual social gathering (party, picnic, etc.). They may arrange for a monthly activity such as drawings, door prizes, games, etc.


Section 4. MEMBERSHIP AND PUBLIC RELATIONS COMMITTEE

a. The chair is recruited by the Nominating Committee who will select at least two (2) other members.

b. The committee shall actively recruit new members and inform them of privileges offered by the club.

c. They are responsible for welcoming visitors and new members at meetings.

d. They shall actively seek venues in the Triad area for continued public awareness of our organization in businesses, publications, demonstrations at public gatherings and with pamphlets or business cards.


Section 5. FUND RAISING COMMITTEE

a. The chair is recruited by the Nominating Committee who will select at least two (2) other members.

b. They shall plan, organize and administer any fund raising required by the club to sustain the club's purpose.


Other special or temporary committees may be required and formed as the need arises. The need for such committees shall be determined by the club officers.

ARTICLE XII. BYLAWS

Proposed amendments approved by the BOD must be presented in writing to the membership two weeks in advance of voting by the membership. For adoption, each amendment must be ratified by two-thirds majority vote.



ARTICLE XII. LIQUIDATION UPON DISSOLUTION

No part of the assets of Triad Wood Carvers (TWC) shall inure to the benefit of any officer, director or member of the organization. Upon dissolution of the Association, the assets of the Association shall be, after due provisions have been made for the satisfaction of all liabilities and obligations of the Association, distributed to another organization(s) whose purposes are substantially similar to the purposes which this Association was organized. This is in accordance with Internal Revenue Code, Section 501(c)(3) regulations.

The original Constitution and By-laws was established on 31 Aug 2009 and was adopted by two-thirds majority vote.

This amended version of TWC Bylaws was adopted on October 1,2018


signed President signed Secretary date

 
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